El Dorado County Transportation Commission

Agendas are posted at least 72 hours prior to each meeting.
The next regularly scheduled meeting will be December 3, 2009.

El Dorado County Transportation Commission
Regular Meeting
Thursday, November 5, 2009, 2:00 p.m.
(or immediately following the El Dorado County Transit Authority Board Meeting)
2850 Fair Lane Court, Building C, Placerville, California
(click here for directions)

For purposes of the Brown Act §54954.2(a), the numbered items on this agenda give a brief description of each item of business to be transacted or discussed. Requested Action does not prevent the Commission from taking other action.

The Commission is concerned that large amounts of written information submitted on the day of the meeting may not receive the attention it deserves. To ensure timely delivery, written information from the public must be received by the Commission Secretary by Wednesday prior to the meeting on Thursday. The Commission Secretary cannot guarantee that any fax or mail received the day of the meeting will be delivered to the Commission prior to action on the subject matter. Any item presented at the meeting must be provided to the Commission Secretary with a total of ten copies for distribution.

NOTE: Members of the public may address any item on the agenda during consideration of that item.

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. APPROVAL OF AGENDA

REQUESTED ACTION: Approve the agenda as presented.
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4. PUBLIC COMMENT PERIOD

At this time, any person may comment on any item that is not on the agenda. Please, voluntarily, state your name for the record. Action will not be taken on any item that is not on the agenda. Items requiring action will be referred to staff and/or placed on the next meeting agenda. Please limit your comments to no more than three minutes.

5. PRESENTATION

50 Capital SouthEast Connector JPA
REQUESTED ACTION: None. This item is for information and/or discussion only.
Download Staff Report
Download Brochure (2 mb)
Download PowerPoint Presentation (1.2 mb)

6. CONSENT CALENDAR

Consent Calendar items will be acted upon by the Commission at one time without discussion. Any Commission member, staff member, or interested citizen may request that an item be removed from the Consent Calendar for discussion. The Commission may also add items from the agenda to the Consent Calendar for approval, absent objections and/or requests of Staff or the public to speak to those matters.

A. Minutes for the August 6, 2009 Commission Meeting
REQUESTED ACTION: Approve August 6, 2009 Minutes.
Download Staff Report and Attachment

B. July and August 2009 Warrant Register
REQUESTED ACTION: Receive and file the July and August 2009 Warrant Registers.
Download Staff Report and Attachment

C. US 50 Operational Improvements Project – Letter of Appreciation to Director Jones
REQUESTED ACTION: Authorize Chair Hagen to sign a letter of appreciation to Caltrans District 3 Director Jody Jones.
Download Staff Report and Attachments

D. Fiscal Year 2008/2009 Overall Work Program (OWP) Budget vs. Actual Year End Report
REQUESTED ACTION: Receive and file the OWP Budget vs. Actual Overall Comparison Report for fiscal year 2008/2009.
Download Staff Report
Download Attachments

E. El Dorado County Department of Transportation Claim for Transportation Enhancement Activities Exchange Funds
REQUESTED ACTION: By motion, adopt Resolution 09/10.05 approving the El Dorado County Department of Transportation Claim for Transportation Enhancement Activities Exchange (TEA) Funds in the amount of $19,669.06.
Download Staff Report and Attachments

F. Re-Programming of Local Transportation Fund Bicycle/Pedestrian Funding
REQUESTED ACTION: Adopt Resolution 09/10.06 re-programming $140,000 in Local Transportation Fund bicycle/pedestrian funds to match the El Dorado County Department of Transportation’s application for Safe Routes to School Funds.
Download Staff Report and Attachments

G. Local Transportation Fund Bicycle/Pedestrian Account Claims
REQUESTED ACTION: Adopt Resolution 09/10.07 approving claims from El Dorado County and the City of Placerville as follows:
1) $2,992 from the LTF bicycle/pedestrian account for bike racks at the El Dorado County Government Center
2) $31,119 from the Local Transportation Fund Bicycle/Pedestrian account to augment the City of Placerville’s match on their Safe Routes to School project on Canal Street.
Download Staff Report and Attachments

H. Consolidated Transportation Service Agency Designation
REQUESTED ACTION: Adopt Resolution 09/10.08 designating El Dorado County Transit Authority as the Consolidated Transportation Service Agency for the Western Slope of El Dorado County.
Download Staff Report and Attachment

I. Professional Services Agreement AMENDMENT– Federal Advocacy Services with Van Scoyoc Associates, Inc.
REQUESTED ACTION: Review and approve Amendment II approving extension of the current contract through October 31, 2010.
Download Staff Report and Attachment

J. Professional Services Agreement AMENDMENT – State Advocacy Services with Nielsen Merksamer, Parrinello, Mueller & Naylor, LLP
REQUESTED ACTION: Review and approve Amendment I approving extension of the current contract through June 30, 2010.
Download Staff Report and Attachment

K. Professional Services Agreement AMENDMENT – Camino Corridor Project Study Report
REQUESTED ACTION: By motion, authorize the Executive Director to extend the term of the professional services agreement between EDCTC and CH2M HILL from September 30, 2009 to December 31, 2009 to develop a Project Study Report for the Camino Corridor for a not-to-exceed amount of $270,000.
Download Staff Report and Attachment

7. BUSINESS ITEMS

A. Professional Services Agreement AWARD – Triennial Performance Audit
REQUESTED ACTION: By motion, authorize the Executive Director to enter into a professional services agreement between EDCTC and LSC Transportation Consultants, Inc., to develop a Triennial Performance Audit for EDCTC and El Dorado County Transit Authority for a not-to-exceed amount of $17,825.
Download Staff Report

B. American Recovery and Reinvestment Act of 2009
REQUESTED ACTION: By motion,
1) Adopt Resolution No. 09/10.09, programming American Recovery and Reinvestment Act of 2009 Regional Surface Transportation Program funds, and
2) Ratify the EDCTC preliminary recommendations for back-up projects for American Recovery and Reinvestment Act Regional Surface Transportation Program funds
Download Staff Report and Attachment

C. Local Transportation Fund Bicycle/Pedestrian Funds Programming
REQUESTED ACTION: Adopt Resolution 09/10.10 programming Local Transportation Fund bicycle/pedestrian funds as follows:
1) $57,400 to match a $520,000 El Dorado County Department of Transportation Recreational Trails Program grant application for an extension of the El Dorado Trail from Los Trampas Drive to Halcon Way
2) $30,000 to match a $250,000 City of Placerville Recreational Trails Program grant application to repair a collapsed culvert on an existing segment of the El Dorado Trail within the City of Placerville
Download Staff Report and Attachments

8. INFORMATION AND DISCUSSION ITEMS

A. National Rural Intelligent Transportation Systems Conference
REQUESTED ACTION: None. This item is for information only.
Download Staff Report

B. Citizens’ Advisory Committee Report
REQUESTED ACTION: None. This item is for information only.
Download Staff Report and Attachments

9. EXECUTIVE DIRECTOR’S REPORT

Download Staff Report and Attachments

10. INFORMATION – CORRESPONDENCE

A. 7/28 letter to Bimla Rhinehart, CTC re SB184 PPM funds
Download
B. 7/31 letter to Gabe Corley, Caltrans re WE 246 invoices
Download
C. 7/31 letter to Bruce de Terra, Caltrans re SR49 Realignment invoices
Download
D. 07/31 letter to Bruce de Terra re Broadway Village invoices
Download
E. 07/31 letter to Bruce de Terra re 4th Quarter report
Download
F. 08/05 letter to Brad Constantine, Bartig, Basler & Ray re audit requests
Download
G. 08/05 letter to Bob Simons, Richardson and Company re Audit letters
Download
H. 08/10 letter to Terry Nelson, El Dorado County Auditor’s office, re Audit preparation
Download
I. 08/19 letter to Maryann Campbell-Smith, Caltrans re ICAP OWP request
Download
J. 08/21 letter to Brian Nash, Richardson & CO re Engagement
Download
K. 08/18 letter to Adam Bane, El Dorado County DOT re Camino Corridor PSR
Download
L. 08/28 letter to Tim Prudhel, El Dorado County DOT re Camino TIM fee billing
Download
M. 08/28 letter to Gabe Corley, Caltrans, re Certification of Expenditures
Download
N. 09/08 letter from Randell Iwasaki, Director California DOT re Grant award
Download
O. 09/18 letter to Bill Sandoval, Calif. DOT re STIP PPM
Download
P. 09/21 letter to California Department of Transportation re RSTP Funds
Download

11. INFORMATION – NEWS ARTICLES

A. 08/14, Local Transportation Commission hopes to cash in on federal carpool funding, Mt. Democrat
Download
B. 08/23, El Dorado to develop 28 miles of trail, Mt. Democrat
Download
C. 09/16, Build a better Broadway, revitalize the town, association agrees, Mt. Democrat
Download

12. COMMISSIONERS’ – CALTRANS – STAFF COMMENTS

13. ADJOURNMENT

Next regularly scheduled EDCTC meeting will be November 5, 2009 at 2850 Fair Lane Court, Building C, Placerville, California

The El Dorado County Government Center is accessible to the disabled. In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact EDCTC by telephone at (530) 642-5260 or by fax at (530) 642-5266. Requests must be made as early as possible and at least one full business day before the start of the meeting.